§ 2-270. Small purchase procedures.

(a)

Generally. All purchases of supplies and professional and contractual services with a total estimated dollar value of $50.000.00 or less may be made without observing the procedures prescribed by this division for formal bidding.

(b)

Minimum number of bids. All small purchases with a total estimated value of $3,000.00 or less may be awarded on the basis of a single verbal quote. All small purchases with a total estimated value of more than $3,000.00 shall, whenever possible, be based on at least three competitive quotes and shall be awarded to the business offering the lowest acceptable quotation in accordance with the standards set forth in this division.

(c)

Field purchase orders. Field purchase orders for certain purchases, with the approval of the purchasing director, may be used by the departments for immediately needed supplies and contractual services not to exceed the maximum value of $500.00.

(d)

Invitation for quotes. The purchasing director shall solicit either verbal or written quotes for small purchases and shall use all reasonably available bidders' lists. All quotes in excess of $10,000.00 shall, whenever possible, be confirmed in writing.

(e)

Public record of quotes. The purchasing director shall maintain a record of all quotes received, and such records shall be open to public inspection after award is made.

(Ord. No. 90-20, § 10, 5-17-90; Ord. No. 2009-07, § II, 3-5-09)